A helpful guide for every mailer
We’re all looking for ways to save time and resources. Obtaining a USPS® mailing permit can help marketers and mailers do exactly that by allowing them to mail at commercial prices and streamline processes.
What is a Mailing Permit?
As defined on the USPS website, a mailing permit is permission to use a certain postage payment method for commercial mailings. The different methods include:
- Precanceled stamps
- Postage meter
- Permit imprint
You can learn more about each one here. All three provide benefits, including cost savings. Businesses that use mailing permits for their bulk mailings can use the calculator found here to see what they could save on postage. And if you work for a nonprofit, you can apply for a special nonprofit rate by submitting USPS form 3624.
Understanding the Necessary Forms and Steps
Applying for a mailing permit can be confusing, which is why we’ve laid out a few key steps. But before you begin, you’ll want to be sure you’re eligible. To qualify for commercial prices, mailers must meet minimum mailing thresholds set by the USPS. Those that do can follow the steps below to apply for a mailing permit.
- Choose one permit type (precanceled stamps, postage meter or permit imprint).
- Complete a copy of PS Form 3615, Mailing Permit Application and Customer Profile (detailed instructions are on Page 2 of the form).
- Submit the form at your local Business Mail Entry Unit or Post Office. You’ll need two acceptable forms of ID. You can pay the annual fee at this time or wait until your first mailing.
- You’ll receive a permit number. Be sure to save it because you’ll need the number for each future mailing.
- Be sure to have the following when it’s time to send your first mailing: signed and dated postage statement(s), supporting documentation, payment to cover additional postage, and a check for your annual mailing fee (if not yet paid).
For further explanation and additional details, visit the USPS website.
Tips to Avoid Common Pitfalls
The USPS offers a lot of worthwhile incentives, but many have strict requirements. When it comes to mailing permits, be sure to avoid these common pitfalls:
- Not understanding the eligibility requirements
- Failure to pay annual fee(s)
Ensure Smooth Sailing with Your Postal Permits
For companies that mail often and in large quantities, a mailing permit offers many benefits. The USPS has provided small businesses with resources to adopt more digital tools for shipping and mailing which can be found here. A mailing permit can play into a broader strategy to modernize operations and help drive digital transformation amid a more competitive landscape.
Are you ready to streamline your mailing process and save on postage costs? Contact us for personalized assistance in optimizing your bulk mailing strategies. Let’s make your envelope operations more efficient today.
